Purchase Request Form:
This form is to be filled out by any committee, group, staff, etc. wishing to make a purchase. The form is to be filled out and submitted to the Finance Committee for approval, in advance of the purchase, in order to make sure that the requested budgeted funds are available. If approved, the items may be purchased and reported back to the office (w/ receipt). It is highly recommended that purchases utilize vendors that the church has purchase accounts with or that may be purchased by the office staff with the church credit card, store purchasing card, etc. This will make the process much easier by eliminating any tax exempt issues (the church is tax exempt) and the need to fill out a reimbursement form.
This form is to be filled out by any committee, group, staff, etc. that has made a purchase for an
approved purchase request form with personal funds. Please fill out the reimbursement form
referencing the approved purchase request information as applicable. Any tax that is charged will not be reimbursed as the church is tax exempt. Please see the Purchase Request Form section for recommended procedures to avoid tax exempt issues. Approved reimbursements checks will be issued at the same time as payroll checks, typically on the 15th and 30th of each month.
Equipment Use Form:
This form is to be filled out by any committee, group, individual, etc. wishing to use church equipment for an event outside of the church. The form needs to be filled out and submitted to the church office in advance of the event for approval (please submit with ample time for approval). As of late 2012, we are only loaning out the old metal folding chairs for outside events. The deteriorating condition and high replacement cost of our full-size folding tables and smaller classroom tables and chairs has forced us to make this change to our policy. A modest prep fee may be required with certain equipment, (e.g., the older Clavinova digital piano.)